Recycle Bin still not removing files SharePoint 2010

We ran into an issue as we had a site collection that we wanted to save off as a template for creating new site collections.  The problem was all the documents were still there and the backup file was 20 GB large.

The first thing to do was create a backup and then restore it to a new site collection.  After that, we deleted all the documents.  Next, we cleared out the recycle bin.  Then we cleared out the site collection recycle bin. The backup of this site collection was still the same size (20 GB).

Next, I ran a script to list all the files.  I found that the deleted files were still there. Here's that script:

select type, dirname, LeafName, size, TimeLastModified  FROM [WSS_Content_Delete].[dbo].[AllDocs]
 where (TimeLastModified < '2013-01-02')  AND (Size is NOT NULL)  AND (LeafName not like '%.aspx')  and (DirName not like '%_catalog%')  and (DirName not like '%Style Library%')
  and (DirName not like '%_themes%')
  and (Size <> 0)
  and (DirName not like '%SiteCollection%')
  and (DirName not like '%Reporting Template%')
  and (DirName not like '%_cts%')
  and (DirName not like '%/forms')
  and (DirName not like '%/styles%')
 order by TimeLastModified asc
 
SELECT COUNT(*)
AS NUMBER_OF_ITEMS
 FROM [WSS_Content_Delete].[dbo].[AllDocs]
 where (TimeLastModified < '2013-01-02')  AND (Size is NOT NULL)
  AND (LeafName not like '%.aspx')
   and (DirName not like '%_catalog%')
    and (DirName not like '%Style Library%')
    and (DirName not like '%_themes%')
      and (Size <> 0)
        and (DirName not like '%SiteCollection%')
        and (DirName not like '%Reporting Template%')
        and (DirName not like '%_cts%')
        and (DirName not like '%/forms')
        and (DirName not like '%/styles%') 
 
The next step was in Central Admin - manage web applications, general settings: 
As you see, there is a "second stage recycle bin" and a default setting of 30 days to wait and delete recycle bin.  Turning the second stage off and the 30 days down to 1 was what it took to finally purge those files from the database.
 

Comments

Post a Comment

Popular posts from this blog

Setting SharePoint announcements to auto delete after expiration

Image
Setting announcements to auto delete after expiration One thing that always bugged me was the expiration date attached to an Announcement list that does nothing out of the box. Sure, you could always add a filter and change the default view but as soon as you add an Announcements web part to a page the view is UNFILTERED even if a filtered view is the only one to choose from.  You or I could change the default view, but we can’t trust all users to do so. A workflow would be fine to delete the item – simply pause until the expire date then delete the current item.  The workflow would stick with the template if you saved your list off as a template and then still work when you created a new list from that template.  That’s good, but still relies on the user creating the right Announcement list. The better answer was to change the Announcements default content type.  If anyone asks, tell them it’s called Governance, Sparky. The first step was to go to site sett...
Read more

Updating a single field in a SharePoint List using Power Automate Flows

Image
  Updating a single field in a SharePoint List using Power Automate Flows Updating a single field in a SharePoint List using Microsoft Flows (aka Microsoft Power Automate) can be a bit tricky with longer lists with lots of required fields and drop downs possibly resetting your data. The work around is code, but if there are non-developers creating flows, then this process is even more cumbersome. As a result, the Flow below will do the heavy lifting using a separate list and then anyone can populate that list from a different Flow when such a thing is needed. First step: create the list Here’s the input needed in this list. List: The name of the list SiteLink: The link to the site (trim off /lists/xyzlist) IDFromSource: This is the internal ID of the item to update FieldToUpdate: The name of the field you want to update. This is case sensitive. ValueForField: What you want to set it to. Next, create the Flow. Here’s what it will look like   When a Shar...
Read more

SharePoint driven rich text dashboard using jqueryui. (JQuery file)

Jquery file for Operations Dashboard Download this file <script type="text/javascript"> $(document).ready (       function()       {             SP.SOD.executeFunc('sp.js', 'SP.CamlQuery', RetrieveListValues);       } ); function RetrieveListValues() {       var query = new SP.CamlQuery(); query.set_viewXml("<View><Query><OrderBy><FieldRef Name=\"SortOrder\"/></OrderBy></Query></View>");                                     var clientContext = new SP.ClientContext("https://sharepoint.name/section/OD");       var oList = clientContext.get_web().get_lists().ge...
Read more